The success of major business events such as capital raising or tenders, mergers and acquisitions depends on gathering all the facts. This may require a thorough review of tens or even thousands of highly sensitive documents to ensure the information is not slipped into the wrong hand. With the help of a virtual data room businesses can access and look over all the required documentation simultaneously. This simplifies the lengthy transactions, improves due diligence, and allows parties to focus more on their tasks.
To pick the best online data room software, you have to determine how comfortable and easy it is to use. To do this, read reviews of various platforms and be aware of how many times the word «easy» appears in feedback. Once you’ve selected the best providers, test their service for a minimum of a week, and then run mock-ups of the essential due diligence processes.
It is also important to decide whether you prefer a top-down or bottom-up method of organizing data. The first option is to create primary folders that are devoted to specific kinds of documents, departments or stages, and then subfolders that further divide. The latter is more widespread and allows everyone to locate the files they need.
Other features to take into consideration include multilingual search (about 16 languages), OCR, file preview intelligent AI categories and document sorting. A customizable watermark protects the integrity of documents as well as prevent unauthorised sharing. A built-in confidentiality agreement requires users to accept particular terms before viewing or downloading the documents.